AWRS Due Diligence

1. FOR A RETAILER TO OPEN AN ACCOUNT:

In order for a business to register for trade, London Sake Ltd. will require the following documents:

● Complete the Trade Application Form

● Company Bank Details

● Copy of Proof of ID

● Copy of proof of address Business Utility Bill (Less than 3 months old)

2. DUE DILIGENCE CODE OF CONDUCT (DDCOC):

Our Due Diligence Code of Conduct (DDCOC) sets out the basic rules we will follow and the values that will guide our decisions. It also points us to more detailed processes and procedures relating to the purchase and supply of alcoholic products.

The DDCOC is built on the premise of ‘knowing your customer or supplier‘ and the commercial transactions that will be involved. Supply chains are only as strong as the weakest link and the purpose of  London Sake Ltd. DDCOC is to prevent entering into commercial transactions with any illicit customer or supplier. The policy will aid in ensuring all customers and suppliers are regularly reviewed so any changes of activities are identified and the appropriate action taken.

Specific guidelines have been developed for customers and suppliers. All customers and suppliers must provide the required list of documents and completed questions for London Sake Ltd. to undertake a risk assessment before any account is open. London Sake Ltd. will only trade with a customer or supplier if they have passed the necessary risk assessment checks. London Sake Ltd. will only work with suppliers in the alcohol industry who accept payment by bank transfer. Cash and cheque payments are not permitted.

Andrew Travers  or another authorised member of the team will review the submitted information on a case-by-case basis. Any customer or supplier who fails to pass the risk assessment will immediately have all transactions ceased pending review. If the review is unsatisfactory, the account will be closed indefinitely.

Regular reviews of customer and supplier information will be conducted by Andrew Travers or another authorised member of the team.

All initial checks and further reviews will be documented in the customer or supplier file and maintained on an ongoing basis. Reminders for checks should be logged onto the FreeAgent accounting software and internal cloud-based calendars

The DDCOC will be implemented and maintained by Andrew Travers who has experience working with London Sake Ltd. customers, suppliers and methods of business. In the rare occasion Aled Evans is unable to complete any checks, Alex Silvester will work on his behalf and cross check with Andrew Travers on his return.  

Part of the DDCOC is to ensure day-to-day checks are in place to identify transactions that may lead to fraud or involve goods on which duty may have been evaded. Checks in purchase order processing and customer orders are two areas where daily checks are performed.

3. CUSTOMER ORDERS:

Customer orders are placed in writing by email (orders@londonsake.com). If the order has not been sent through the appointed manner from when the account was opened, the order will be placed on hold.

The same principle applies to the delivery address requested on the customer’s purchase order. London Sake Ltd. ensure copies of delivery notes for each order are received to help prove delivery to the requested delivery address.

Any changes to the form of ordering or delivery address have to be made in writing by the customer on company letterhead or company email.